Validating a Document

Overview

DocXtools provides several tools to use to validate your documents. Whether you are a Legal, Life Science, or another type of organization, there are several tools you can use out of the box or configure for your unique needs. The basic tools for each configuration include Discover for the legal and general configurations, Total Check for the life science configuration, and the Complete Document Health Check Accelerator available for the life science configuration.

Discover Overview

Discover is the out-of-the-box document validation tool. Typically accessed through the Discover button on the Ribbon, DocXtools Discover provides a comprehensive assessment of a document’s health and simplifies the analysis and cleanup operations. With Discover, you can quickly analyze and fix complex documents. For example, Discover will look for issues with your document, and provide navigation and fixes to such issues as:

  • Document problems: identifies those issues that may affect printing, saving, or comparing documents. When you collaborate with other authors, or when you are ready to print, save, or compare documents, you can use Discover to find and solve a wide range of document problems, as well as targeted problems. Discover all or some problems in the entire document, or just a selection or part of a document. View discovery details including data about a document or details of your Discover in either html format or directly in the task pane.

  • Style conformance: verifies that styles in the document are appropriately applied, and provides you the ability to view, assess, and apply desired styles for the styles discovered.

  • Numbering problems: find and resolve numbering problems including such things as headings, lists, exhibits, and cross references.

  • Appropriate use of symbols: automatically search the document for the existence of symbols, and verify that those found are correctly used, and replace those that are not correct, based on your organization’s standards.

  • Statistics: contains many clues about what is in the document and perhaps indications of where it came from. This tool is all about facts and figures; it does not make any judgment about how bad a particular issue is. The statistics report just reports information about the document that may provide clues to inherent problems.